Executive Assistant

Posted 04 November 2023
Job type Permanent

Job description

About the role
Our niche recruitment agency is seeking an experienced and highly organised Executive Assistant to provide support to our Managing Director. This is a fast paced, and busy professional services and sales environment with lots of people interactions. The role is very diverse in tasks and requires excellent organisational and communications skills.

If you are an experienced Executive Assistant with a positive attitude, a strong work ethic, strong traditional values, and a commitment to providing exceptional support we encourage you to apply for this position. This is an opportunity to join a medium-sized business where you will have a real impact.

Key tasks and responsibilities:
  • Manage the Managing Director's calendar, appointments, and meetings, including scheduling and rescheduling as necessary.
  • Have full responsibility for Maintaining the current record keeping and database system, and looking for ways to improve current systems.
  • Support the end of month process with HR, management, compliance, and reporting.
  • Assist in the preparation of tenders, reports, and other documents as needed.
  • Drafting, preparation and formatting of documents and correspondence.
  • Compile weekly and monthly reports
  • Meeting minute taking and follow up tasks.
  • Conduct research on various topics as directed by the Managing Director and provide summaries and recommendations as necessary.
  • Organise and coordinate travel arrangements
  • Collaborate with other team members to ensure the smooth running of the office.
  • Occasional travel may be required

Key Criteria
  • At least 5+ years of experience as an Executive Assistant or in a similar role, preferably in a recruitment or sales environment.
  • Excellent organisational skills and attention to detail, with the ability to manage multiple tasks and priorities simultaneously.
  • Strong verbal and written communication skills, with a professional and polished demeanour.
  • Proficient in Microsoft Office suite, with the ability to learn new software and tools quickly we are passionate about technology and continuously improve our tools with efficiency and workflows in mind. This will be a key part of your role.
  • A proactive approach to problem-solving and decision-making, with the ability to work independently and take initiative.

Desirable but not necessary:
  • Knowledge of the recruitment industry and the ability to understand industry-specific terminology and concepts
  • Previous exposure to HR systems and processes

What's on Offer?
On offer is a permanent, full time role with a competitive salary package, and a mixture of autonomous and team work environment. We foster the culture of success thus we are offering a long term position that gives the right person the opportunity to grow and really make a difference. Recruitment is a multi facet business environment so you will learn new commercial and people skills, and you can have a direct impact on the team around you. You will have hands on mentoring and ongoing training by the Managing Director, and direct working relationships with the Leadership Group.

Along with MD, you will be based at our premises at London House which offer:
  • Gym and End of Trip Facilities on premises
  • Stand-up desks and modern office design
  • Concierge and lobby facilities
  • City Centre office location

For a confidential discussion on this position please contact Ana Galovic on 0423 316 119 or click Apply Now'.

About Us
For over two decades, Titan Recruitment has been at the forefront of delivering comprehensive, innovative, and effective recruitment solutions across Australia. We have established recognition as a pioneering specialist in Engineering and Technology recruitment and contracting. Our foundation is built on time-honoured values, complemented by a forward-thinking approach that empowers clients, contractors, and candidates to achieve their ambitions.

Our Values
INTEGRITY We do the right thing when nobody is watching.
RESILIENCE Roadblocks are part of the process. We bounce back.
PASSION We actively participate and engage in what we do. We are enthusiastic problem solvers!
INNOVATION Seek and embrace new ways of doing things.
KNOWLEDGE - Useful insights and a deeper understanding to our Clients' business. Be Curious!

Find the latest engineering jobs and technology jobs at www.titanrecruitment.com.au

Titan Recruitment is an advocate for Equal Employment Opportunity, and we encourage applications from all interested applicants.